Imaging101 can help you protect your information against theft and disasters. You can now secure   your mission-critical business documents  electronically from unauthorized access  or loss.  This becomes a key component of your   disaster-recovery / business resumption   plan.


Document security is vital in many document management applications.   Compliance requirements for certain documents can be quite complex   depending on the type of documents. For instance the  Health Insurance Portability and Accountability Act (HIPAA)   requirements dictate that medical documents have certain security   requirements. The Imaging101 document management system provides a   rights management module that allows an administrator to give access to   documents to only certain people or groups of people.


Keeping a business going 24×7 is the task of   business continuity planning. While often mentioned with disaster   recovery, business continuity planning is the overall strategy for   ensuring that operations continue in the event of any disruption-natural   or man-made.


Disaster recovery is more narrowly focused on getting an organization’s   IT infrastructure going again, a subset of business continuity. Because   the lifeblood of most businesses today is represented by electronic   documents, Document Imaging / Enterprise Content Management (ECM) has a   key role to play in continuity. After all, without access to the most   vital electronic documents, a business is dead in the water.


Document imaging / ECM technologies allow the creation of centralized   repositories where all vital corporate information can reside. The   method of storage will vary depending on how critical the content is to   the company-from off-site back up tapes to redundant, mirrored sites   separated by geography and on different power grids. A strong continuity   plan will show you that not all content is critical. Companies must   prioritize their content to determine how quickly content needs to be   back online in the event of a disaster.


Business continuity begins with a sound plan and high-level executive   support. Next, mission-critical processes and the entities on which they   are dependent must be determined, followed by a business impact   assessment to determine the impact of a disruption, or losing, those   processes. Defining what a business considers a disaster and explaining   how key processes will be recovered are the next steps in the plan.


A crisis operations center should also be established with procedures   for chain of command and other roles. Finally, don’t forget to update   and test the plan annually or as business needs change. Effectively   delivering on a continuity plan will enhance your ability not only to   recover during a system failure but will enable you to better define the   priority of your business content and improve your overall ECM strategy.


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